The Primary Care Coalition (PCC) seeks a highly organized and motivated individual for the position of Senior Program Coordinator to support a portfolio of health equity programs. Recognized as a leader in reducing health disparities in Montgomery County, Maryland and the surrounding communities, the PCC strives to provide a coordinated network of high-quality care for low-income, uninsured and underinsured, ethnically diverse individuals. The PCC envisions a strong, vibrant community that supports all people in achieving healthy lives. We work to improve health equity in our community by building partnerships with other organizations and strengthening systems of care.

The Senior Program Coordinator will provide administrative support for the programs within their assigned portfolio of up to four programs. They will be responsible for managing communication with program stakeholders, researching emerging needs, and serving as a point of contact of internal and external stakeholders related to their programs. 

TELEWORK: This position is eligible for hybrid remote work. Must reside in the following five states and District of Columbia: MD, VA, WVA, DE, PA. & DC.  This position may be required to report to the office up to three times per week to perform certain duties. Relocation costs are not provided.
 
PRIMARY RESPONSIBILITIES

• For the designated programs, maintain updated contact lists for all program partners. 
• Compile information and resources such as education packers and briefing materials for program partners and distribute to program partners as appropriate. 
• Organize meetings, workshops, and convenings and manage logistics for program related meetings including virtual meeting links, conference call lines, or venue and catering as applicable. 
• Schedule and coordinate meetings, draft agendas, collect information, assemble materials, and distribute, attend meetings to take minutes and handle logistics, and document meetings through professional meeting minutes 
• Maintain calendar of meetings for programs within assigned portfolio and liaise with PCC Administrative Manager to ensure PCC Organization Wide calendar is up to date. 
• Coordinate production of monthly, quarterly, and annual reports as required by program funders. Assist in regular communication with Community Based Organizations, grantees, and other external constituents by responding to inquiries, and sending out meeting follow-ups and reminders for assigned responsibilities, and submissions (e.g., monthly, quarterly, and annual reports and invoicing requirements)
• Assist in report generation. Utilizing Excel, Word, and PowerPoint, update data reports, charts, and graphs for monthly, quarterly, and annual reports. Work with program managers to develop new reports as requested
• Liaise with translation/interpretation vendors to coordinate translation of program materials into different languages if/as relevant to the assigned portfolio 
• Manage program expense reports, following PCC procurement policies to place orders for programmatic materials, supplies, and services. Assist program grantees, partners, contractors with reporting and invoicing by creating checklists, communicating requirements clearly, and providing technical support. Prepare expense vouchers and arrange for appropriate and timely signature by authorized personnel within the organization.

SECONDARY RESPONSIBILITIES

• Participate fully and collaboratively in staff and team management work groups. 
• Represent PCC at meetings in a professional and informed manner to maintain and/or establish key community and business contacts and connections.
• Together with all PCC staff, share responsibility for ensuring all organizational activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.
• Perform other duties as assigned and as requested. 

QUALIFICATIONS

• Bachelor’s degree and a minimum of two (2 years of professional experience). Masters’ degree may substitute for years of work experience. 

SKILLS AND ABILITIES 

• Experience in a public health, public outreach, or non-profit setting preferred.
• Bi-Lingual English/Spanish a plus
• Strong interpersonal communication skills.  Ability to interact effectively and build collaborative relationships with diverse clients, stakeholders, and staff members.
• Excellent organization skills; ability to manage time effectively and prioritize work to produce high quality, customer-focused materials, meetings, and reports.
• Ability to work with diverse groups. 
• Computer literacy with expertise in Microsoft 365, including Word, Excel, and PowerPoint and Teams

ADA Requirements

This job operates in a professional environment with hybrid in-person and remote teleworking. This role is required to report to the assigned worksite and/or to offsite locations as directed by the supervisor to attend meetings and events.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines. 
• This is largely a sedentary role; however, some filing may be required. 
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.  
• Requires ability to learn new software applications as necessary.
• Must be able to lift up to 20 pounds.  
• Must be able to travel locally.
 
Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.  An incumbent may be asked to perform other duties as required.
 
PCC is an Equal Opportunity Employer and encourages diversity in the workplace.